--- title: Creating a Contact List description: Create and manage contact lists to send communications to selected member groups. Lists must be updated manually and cannot be renamed. --- [Skip to content](https://knowledge.keyvision.com.au/creating-a-contact-list#main-content) English - Australia Show submenu for translations ![keyvision logo](https://knowledge.keyvision.com.au/hs-fs/hubfs/Keyvision-Logo_RGB_72dpi.png?width=180&height=74&name=Keyvision-Logo_RGB_72dpi.png) Open main navigation Close main navigation - English - Australia Show submenu for translations - Contact us Contact us How can we help you? - There are no suggestions because the search field is empty. 1. [Keyvision](https://knowledge.keyvision.com.au/?hsLang=en-au) 2. [Member Management](https://knowledge.keyvision.com.au/member-management?hsLang=en-au) 3. [Member Registrations](https://knowledge.keyvision.com.au/member-management?hsLang=en-au#member-registrations) 8 July 2026 # Creating a Contact List ## Contact lists work like mailing lists, letting you quickly send communications to groups. #### **To create a list:** 1\. Go to **Member Management \> Member Registration \> Contact Lists**. ![](https://knowledge.keyvision.com.au/hs-fs/hubfs/undefined-Feb-27-2026-04-06-50-6562-AM.png?width=670&height=289&name=undefined-Feb-27-2026-04-06-50-6562-AM.png) 2\. Click **Add Contact List** and name it. ![](https://knowledge.keyvision.com.au/hs-fs/hubfs/image-png-Jul-08-2026-04-31-34-7779-AM.png?width=670&height=168&name=image-png-Jul-08-2026-04-31-34-7779-AM.png) 3\. Choose recipients by: ![](https://knowledge.keyvision.com.au/hs-fs/hubfs/image-png-Jul-08-2026-04-32-27-5420-AM.png?width=670&height=175&name=image-png-Jul-08-2026-04-32-27-5420-AM.png) - Using an existing contact list. - Filtering by account type (by User Role and/or User Status). - Assigning categories. - Manually selecting members. 4\. Click **Add Contact List** to save. ![](https://knowledge.keyvision.com.au/hs-fs/hubfs/image-png-Jul-08-2026-04-33-36-7682-AM.png?width=670&height=189&name=image-png-Jul-08-2026-04-33-36-7682-AM.png)   #### **Managing a list:** - To add members, open the list and click **Add Member**. ![](https://knowledge.keyvision.com.au/hs-fs/hubfs/image-png-Jul-08-2026-04-34-22-4114-AM.png?width=670&height=189&name=image-png-Jul-08-2026-04-34-22-4114-AM.png) - To remove, click the **bin icon**. ![](https://knowledge.keyvision.com.au/hs-fs/hubfs/image-png-Jul-08-2026-04-34-37-7830-AM.png?width=670&height=190&name=image-png-Jul-08-2026-04-34-37-7830-AM.png) - Each list shows the total members and last update date. ![](https://knowledge.keyvision.com.au/hs-fs/hubfs/image-png-Jul-08-2026-04-35-09-8803-AM.png?width=670&height=189&name=image-png-Jul-08-2026-04-35-09-8803-AM.png) ⚠️ **Important notes:** - Contact lists must be updated manually. Avoid creating lists that change frequently (e.g., “Approved Members”). - Lists cannot be renamed or deleted, as this could break records linked to past communications. After creating a contact list, you can use it when composing an email. ![](https://knowledge.keyvision.com.au/hs-fs/hubfs/image-png-Jul-08-2026-04-39-40-1984-AM.png?width=670&height=322&name=image-png-Jul-08-2026-04-39-40-1984-AM.png) In **Step 2 - Select Recipients**, open the **Select recipient by** dropdown and choose **Contact List**. You can then select the relevant contact list as your email recipients. **Recommended uses:** - Committee groups (e.g., Owners’ Corporation members) - Residents who completed gym inductions - Owners by level or property type - Management teams - [Communication Management](https://knowledge.keyvision.com.au/communication-management?hsLang=en-au#main-content) - [Categories](https://knowledge.keyvision.com.au/communication-management?hsLang=en-au#categories) - [Emails](https://knowledge.keyvision.com.au/communication-management?hsLang=en-au#emails) - [Newsfeed](https://knowledge.keyvision.com.au/communication-management?hsLang=en-au#newsfeed) - [Online Forms](https://knowledge.keyvision.com.au/communication-management?hsLang=en-au#online-forms) - [Member Management](https://knowledge.keyvision.com.au/member-management?hsLang=en-au#main-content) - [Help Desk](https://knowledge.keyvision.com.au/member-management?hsLang=en-au#help-desk) - [Member Registrations](https://knowledge.keyvision.com.au/member-management?hsLang=en-au#member-registrations) - [Parcels & Deliveries](https://knowledge.keyvision.com.au/member-management?hsLang=en-au#parcels-deliveries) - [Place Management](https://knowledge.keyvision.com.au/place-management?hsLang=en-au#main-content) - [Building Keys](https://knowledge.keyvision.com.au/place-management?hsLang=en-au#building-keys) - [Contractors](https://knowledge.keyvision.com.au/place-management?hsLang=en-au#contractors) - [Keys & Fobs](https://knowledge.keyvision.com.au/place-management?hsLang=en-au#keys-fobs) - [Work Orders](https://knowledge.keyvision.com.au/place-management?hsLang=en-au#work-orders) - [Place Activation](https://knowledge.keyvision.com.au/place-activation?hsLang=en-au#main-content) - [Event Calendar](https://knowledge.keyvision.com.au/place-activation?hsLang=en-au#event-calendar) - [Management Access, Settings & Permissions](https://knowledge.keyvision.com.au/management-access-settings-permissions?hsLang=en-au) - [Release Notes](https://knowledge.keyvision.com.au/release-notes?hsLang=en-au#main-content) - [2026](https://knowledge.keyvision.com.au/release-notes?hsLang=en-au#2026) - [Dashboard Access](https://knowledge.keyvision.com.au/dashboard-access?hsLang=en-au) - [Essentials](https://knowledge.keyvision.com.au/essentials?hsLang=en-au#main-content) - [How To's](https://knowledge.keyvision.com.au/essentials?hsLang=en-au#how-tos) [![keyvision logo](https://knowledge.keyvision.com.au/hs-fs/hubfs/Keyvision-Logo_RGB_72dpi.png?width=180&height=74&name=Keyvision-Logo_RGB_72dpi.png "keyvision logo")](https://keyvision.com.au/?hsLang=en-au) [mailto:email@email.com](mailto:email@email.com) Copyright © 2026, Keyvision